STUDENT TRAVEL CASH ADVANCE

 

The ONLY Cash Advances available through the Travel Department are for students.  Circumstances where cash advances are allowed include:

  1. Individual student(s) who are traveling on University related business travel.
  2. Group travel involving students.

For student group travel, please note:.  

  1. Only one check per trip will be prepared for group travel.
  2. The check will be made out to the faculty or staff member that has been designated responsible for the group.
  3. The names of all students in the group must be included on the Student Cash Advance Check Request Form.
  4. Staff can sign for and pick up a cash advance check made out to the designated faculty member. I.D. is required.

The Student Travel Cash Advance Check Request Form must be attached to a completed and signed Travel Authorization form. Completed areas on the TA form include:

  1. Section 1 - Traveler Information
  2. Section 2A - Travel Plan (including signature from traveler)
  3. Section 3A - Funding Approval (including signatures)
  4. Section 3B - Pre-Trip Travel Authorization (signatures)

Send the Student Travel Cash Advance Check Request Form and the Travel Authorization form to the Controller's Office, UMC 2400, for processing.

Cash advances will be prepared in the form of a check. Checks must be picked up at the Travel Department (located in the Controller's Office, basement of Old Main, Room 26). A signature and I.D. will be required when checks are picked up.

Please allow FIVE business days for processing. For example, if a Student Travel Cash Advance Check Request Form is received in Travel on Monday, the check will be available for pick-up Friday morning. Please call 7-1011 to confirm that your check is available.

All Cash Advances will be funded through the Controller's Office. Cash Advances will be closed out and charged to the department's index when the Travel Authorization Form is turned in at the completion of travel.


Required information and documentation to process the check request:

  1. The name and A# of the person receiving the cash advance check:
    a. Individual student traveler or
    b. Designated faculty/staff for group student travel
  2. The names and A#s of students for group travel.
  3. A completed and signed Travel Authorization Form.

Note: If there is not enough room on the form to include all student group travelers, please attach additional pages as necessary.

(Click on the line below to link to form)
Student Travel Cash Advance Check Request Form

 

 

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