AWARDS
An award is given to recognize an individual for a specific achievement or for the quality of work done. Awards may be given to employees and non-employees.
Awards given to Students: If an award is being given to a student for achievement, performance, or competition based on academic criteria, please refer to Payments to Students.
Employee Award
Policy 505 - "Employee Gifts and Awards" provides specific guidelines on the type of gifts or awards that can be given to employees. See Policy 505
Awards in the form of cash (including gift certificates) are taxable to the employee. If the award is submitted by check request, employees will receive the award amount in their next paycheck less payroll taxes.
Required Information and Documentation to Process the Check Request:
- The name and A# of the employee being paid.
- Employee's home mailing address.
- A completed Taxable Gifts and Awards Form.
- Use account code 714600
Non-USU Employee Award
The University complies with IRS regulations by reporting payments, including awards, that total $600 or greater over the span of a calendar year on Form 1099-MISC.
Required Information to Process the Check Request:
- The name and SSN of the recipient.
- The recipient's home mailing address.
- Use account code 714600
- Description and name of award.
Note: If a department has several people they wish to award using the same index and account code, attach a page that lists the payees' names, SSNs, and home mailing addresses.
(Click on the line below to link to form)