ACCOUNTS PAYABLE / TRAVEL
FREQUENTLY ASKED QUESTIONS
How Can a Traveler Pay for Registration to a Conference ?
Obtain a Diners/MasterCard Corporate Travel Card, personal credit card, or a department P-card for registration.
Do I need to submit a Mileage Reimbursement Form with a TA?
No this form is no longer required.
How do we apply for a Travel Card?
Fill out the forms on the following website and submit them to the Controller's Office UMC 2400. http://www.usu.edu/controller/acctpay/tcard.cfm
Do we still have to pay SOS Insurance if traveling to US owned Territories, (Guam, Puerto Rico)?
Yes, any travel out of 50 States needs SOS Insurance.
What are the Current Mileage Reimbursement Rates?
Rates are updated every year. View the Travel Procedures for current rates.
How Can a Traveler Prepay for the First Night's Lodging?
Obtain a Diners/MasterCard Corporate Travel Card, personal credit card, or a department Travel Card to pay for the first night's lodging.
How do I apply for a Diner's Club Card?
Verify that the requirements are met and fill out the forms here: Diners/MasterCard Corporate Travel Card.
Does the University have car rental agreements with any car rental agencies?
Yes. A current listing and information concerning rental cars and the corporate numbers to use are available here: Rental Vehicle.
Where can departments get Travel Authorizations ?
TAs can be obtained on the TA Information page.
Do I need to send my Travel Authorization to the Travel Office if it is for Motor Pool charges only?
Yes. All TA's, Pre and Post need to be sent to the Travel Office.
Does the department need to send the TA to the Travel Office before the traveler returns from the trip?
Yes, the Pre-TA must be submitted within 14 days after the travel was booked.
Are USU departments required to use the state contracted airfare rates?
The determination of what airfare rates to use is left up to each individual department. USU departments may or may not benefit by using the state contracted rates. Some factors which would affect their decision are the dates of travel and the city pairs used.