ACCOUNTS PAYABLE / TRAVEL FORMS

 

Cash Reimbursement Form

This form is for requesting reimbursement for cash purchases of $50 or less

Check Request Forms

Check Request Forms are exceptions to the general purchasing rules

Companion Travel Approval Form

Used to document the approval by the Dean or Vice President and to determine if the family/companion travel is essential or beneficial to the University

Diners/Corporate Travel Card

Information and application form to request a Diners Corporate Travel Card

Diners Card Agreement Form

Your signature on this form indicates that you understand and will comply with Diners Card requirements

Direct Deposit Form (Non-Payroll)

Use the Direct Deposit Form to have non-payroll payments (i.e. travel, reimbursements, student refunds) made electronically via direct deposit

Example Itinerary

Example of an Itinerary

FNIS - Windstar Foreign National Information System

Foreign National Information System

Foreign Status Form, Certificate of W-8BEN

Certificate of foreign status of beneficial owner for United States tax withholding

Foreign Visitor Information Form

All foreign visitors receiving funds from the University should complete and submit the Foreign Visitor Information Form

Lost Travel Authorization Form

Use this form to request an additional travel reimbursement

Memberships and Dues

These forms are to be completed in accordance with USU Policy 522 "Memberships and Dues"

Meals and Entertainment Form

The Meals & Entertainment Form is for occasions when extending hospitality through meals and entertainment. Review the University’s Meals and Entertainment policy, number 516 for specific policies and procedures

Missing Receipt Form

To be completed as documentation only if the itemized receipt is not attainable for a transaction.
If this happens while traveling on university business use the Travel Missing Receipt Form. 
If a receipt is missing when submitting a check request use the AP Missing Receipt Form

On Campus Expenditure Form

This form is for selling or buying services or supplies between University departments

Request for Taxpayer Identification Number and Certification (W9)

Request for Taxpayer Identification Number and Certification

Summary of Actual Travel Costs

Complete and attach to the post-trip Travel Authorization form when requesting lodging/meal reimbursements

Taxable Gifts and Awards Form for Employees

Some gifts and awards are taxable to the recipient and must be reported to the Controllers Office using this form.. Review the University’s Gifts and Awards policy, number 505 for specific policies and procedures

Taxable Gifts and Awards Form for Students

Some gifts and awards are taxable to the recipient and must be reported to the Controllers Office using this form.. Review the University’s Gifts and Awards policy, number 505 for specific policies and procedures

Travel Authorization Instructions

Complete a Travel Authorization (TA) form when traveling on University business

Travel Card

The Travel Card is a type of P-Card that can be issued to University departments for the purpose of making authorized travel-related purchases on the University’s behalf

Travel Cash Advance Form

The ONLY Cash Advances available through the Travel Department are for students

 

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