Project Coordinator Senior


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Job Category: Exempt

PCLS: 30274

Salary Grade: H

Summary

Incumbents in the Project Coordinator series oversee the procedural matters related to a project in an assigned area. Incumbents plan and coordinate the day-to-day project, administrative, and/or operational activities. Project Coordinators may be working on specifically funded and/or short term projects.  

Distinguishing Characteristics

The Project Coordinator Senior is distinguished from the Project Coordinator III in that incumbents in the senior level typically organize and direct programs that are larger in scope and/or size; are more complex and/or technical; are critical to the mission of the University; and/or have a larger range of geographic impact and recognition.

Reporting and Supervisory Responsibilities

The Project Coordinator Senior may report to a faculty member, Director, Department Head, or Manager.  This classification may train and direct full-time benefited employees as well as hourly employees, graduate students, and/or volunteers. Additionally, this classification may serve as administrative proxy in the Director/Department Head’s absence.

Typical Functions

  1. Plans and coordinates the day-to-day aspects of an academic, research, or administrative project. Monitors the progress and status of project.
  2. Serves as a liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day project, operational, and/or administrative issues.
  3. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the project.
  4. Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the project; may participate in other fundraising activities.
  5. May maintain and create content for project website.
  6. Provides updates and information to project stakeholders.
  7. Collects and analyzes data; prepares scheduled and special reports; maintains program records and statistical information to meet state and federal requirements.
  8. May present on topics related to project in person or via webinar.
  9. Analyzes problems and applies corrective action as needed.
  10. Ensures that projects are delivered on time, within scope, and within budget.
  11. Monitors and administers program revenues and expenses; may develop or participate in the development of funding proposals for the program.
  12. Contributes to business and operational decisions that affect the department.
  13. May serve as administrative proxy in the absence of a Director/Department Head in a small work unit that functions without an Assistant Director/Department Head.
  14. May advise and advocate for students participating in the project.
  15. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

  1. Ability to prioritize own work and multi-task.
  2. Excellent organizational skills.
  3. Ability to take initiative and ownership of project.
  4. Ability to routinely and independently exercise sound judgment in making decisions.
  5. Ability to direct the work of others.
  6. Knowledge of computers and database/spreadsheet/word processing software.
  7. Ability to make administrative/procedural decisions and judgments.
  8. Ability to interact with students, faculty, staff, and/or the public in a team environment.
  9. Ability to gather and analyze statistical data and generate reports.
  10. Project specific knowledge, skills, and abilities as described in recruitment notices.
  11. Records maintenance skills.
  12. Ability to exercise a high level of creativity, decision making, problem solving, and discretion as work is varied and may be undefined.

Minimum Qualifications

Bachelor's degree in a related field plus a minimum of four years of relevant work experience; or a Master’s degree in a related field plus two years of directly related work experience; or equivalent education plus experience is required. 

Work Environment and Physical Requirements

Employees may work in an office environment where they are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals.  Employees nearly continuously sit and often use repetitive hand motion (such as typing).  Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk. 

Disclaimer

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.