Business Staff | College of Education and Human Services
Kathy Clements
Financial Officer Sr.
(435)797-5830
kethy.clements@usu.edu
Education Staff Employee of the Year 2023
Areas of Responsibility
College of Education & Human Services Financial Control and Oversight(CLEDUC/DPEDUC/DPSCHF/DPSLFC)- AdobeSign Administrator (college)
- Amazon Administrator (college)
- Cash/PCI College Level
- Clover Transmittal
- Consulting Leave
- Contract Approval/Negotiation
- Differential Tuition
- HIPAA Compliance
- Journal Vouchers
- Labor Redistributions
- Non-capital Inventory
- Overhead Reconciliation
- P-card Review/Approvals
- Policy/Procedures
- Position Evaluations/Salary Increases
- Salary Planner
- ServiceNow Group Updates/Maintenance
- Student Awards MOU/Approvals
- TA/TR Review/Approvals
- Financial Control for Dean’s Office, Alzheimer Center, Center for the School of the Future, Office of Research, Sorenson Center for Clinical Excellence)
Areas of Responsibility
Supporting the Institute for Disability Research, Policy, & Practice (DPCPD - IDRPP)- P-cards
- Phones and University Mail Code (UMC) Numbers
- Purchase Orders (Pos)
- Reconciling (Current Expenses)
Areas of Responsibility
Edith Bowen Laboratory School (DPEBWN - EBLS) Financial Control and Oversight- Budget Oversight
- Budget Review
- Contract Review
- HR functions
- Leave Manager
- New Position Requests
- Position Evaluations/Salary Increases
- Level 200 Transaction Approvals
- Pcard, Travel, Requisitions
- Policy/Procedure
- Salary Planner
- Scholarships
- State Audit Preparation
Areas of Responsibility
Primarily supporting the School of Teacher Education & Leadership (DPELED - TEAL) with:- Non-capital & Key Inventory
- Department Travel Purchasing
- Department purchasing backup
- Travel Specialist (TA/TR) for DPELED, DPSPED, DPHPER, DPNURS
Cara Brewer
Business Manager II
(435)797-1449
cara.brewer@usu.edu
SEA Employee of the Month, November 2020
Areas of Responsibility
Department of PSychology (DPPSYC) Financial Control and Oversight- Budget Review/ Salary Planner
- Contract Review
- Reconciliation
- Index Management
- Reconciliation
- Review
- Grant & Contract
- Kuali Proposal Preparation
- Management
- Review
Areas of Responsibility
Supporting the Sorenson Center for Clinical Excellence (DPSLFC - SCCE) with:- Accounts Receivable
- Behavioral health and clinical rehabilitation prior authorizations
- Behavior Support Services Billing (BSS)
- Cash handling/deposits
- Clinical rehabilitation billing (CRC)
- Contract coordination with Bear River Mental Health
- Psychology billing (BHC)
Areas of Responsibility
Supporting the Sorenson Center for Clinical Excellence (DPSLFC - SCCE) billing oversight:- Billing Compliance
- Billing Process Improvement
- Cash Handling/Deposit Oversight
- Client & Insurance Refund Oversight
- Clinic Reporting
- HIPAA Compliance
- Revenue Cycle Oversight
- Service Rate Coordination
- Third-Party Payer Contracts
Areas of Responsibility
Department of Human Development and Family Studies (DPFCHD- HDFS) financial control and oversight- Budget Review/Salary Planner
- Contract Review
- Department Policies/Procedures
- EZ Buy Carts & Pcard Review/Approvals for all areas except Care About Childcare
- Financial Oversight
- Overhead Reconciliation
- Scholarship Funding
- Grant & Contract Management/Review/ Reconciliation
- Index Management/Review/ Reconciliation
- Journal Vouchers
- Labor Redistributions
- TA/TR Review/Approvals
- URCO Funding Approvals
Areas of Responsibility
Supporting the Department of Communicative Disorders & Deaf Education (DPCDDE – COMDDE) with:- AggieTime
- Benefited/Non-Benefited Hiring Paperwork
- Event Coordination
- ICIMS/Handshake Job Postings
- Leave Manager
- MyTime
- Non-Capital Inventory
- Purchasing (EZ Buy, Amazon, Pcards)
- Surplus
- Travel Specialist
Areas of Responsibility
Supporting the National Center for Hearing Assessment and Management with:- AggieTime
- Accounts payable/receivable
- Budget/Index review and reconciliation
- Conference coordination and research
- Contract reviews
- EPAF
- Facilities Liaison
- Financial oversight
- Grant & Contract Review/Reconciliation
- Hiring (I9s) and Onboarding
- Inventory (Asset and non-capital, AssetView)
- Job posting (iCims, Handshake)
- Journal vouchers
- Key requests and distribution
- Labor redistributions
- Leave manager
- MyTime
- NCHAM support – graphic design, conference room, calendars, distribution lists, agendas, minutes, webinars, video editing
- Newsletter and Journal of Early Hearing Detection and Intervention development, editing, formatting, and publishing
- PayPal reconciliation
- Purchasing (EZ Buy, Amazon, Pcards)
- Salary planner
- Software testing (Hi-Track & EHDI-PALS)
- TA/TR approvals
- Website review and development
Areas of Responsibility
Supporting the Institute for Disability Research, Policy, & Practice (DPCPD) with:- AggieTime
- Reconciling (deposits, travel, salaries, and wages)
- Electronic Personnel Action Forms (EPAFs) – Banner Submission
Areas of Responsibility
Supporting the School of Teacher Education and Leadership (DPELED - TEAL) with:- Deposits
- Graduate Assistantship agreements
- PaymentWorks
- P-card receipt attaching
- Procedure documentation
- Processing mentor teacher honorariums (EZ-Buy)
- Processing ST supervisor payments (EZ-Buy)
- Purchase Orders
- Purchasing (EZ-Buy, Amazon, P-Cards)
- Reconciliation
- Semester Hires service agreements
Areas of Responsibility
Supporting the College and Dean’s Office as HR subject matter expert- EPAFs (college coordination)
- Hiring (I-9, Onboarding, etc.)
- HR Policy/Procedure Research, Information Distribution, and Training
- Job Postings
- Leave Management
- Liaison between Provost Office and Department Heads
- New Position Requests
- Payroll
- Position Evaluation Requests
Areas of Responsibility
Stars! Gear Up program financial control and oversight- Accounts Payable/Receivable
- Budget Review
- Contract Review
- Equipment Inventory
- Financial Reconciliation
- Grant & Contract Management/Review/Reconciliation
- Journal Vouchers
- Kuali Proposal Preparation
- Labor Redistributions
- Overhead Reconciliation
- P-card Review/Approvals
- Policy/Procedure
- Position Evaluations/Salary Increases
- Purchasing (EZ Buy)
- TA/TR Review/Approvals
Areas of Responsibility
Supporting Kinesiology and Health Science (DPHPER) and Nursing (DPNURS) with:- AggieTime
- Amazon Orders
- Course Fees
- Deposits
- EPAF coordination
- Equipment Inventory
- Graduate Student Hiring
- Hourly Job Postings
- I-9s
- ICIMS/Handshake
- Leave Manager
- MyTime
- Non-Benefited Hiring Process
- Onboarding
- Payroll
- P-card Receipt Attaching
- Purchasing (EZ Buy)
- TA/TR Review
- KHS Index Management/Review/Reconciliation
Areas of Responsibility
Supporting the Institute for Disability Research, Policy, & Practice (DPCPD) with:- Electronic Personnel Action Forms (EPAFs) – Coordination/Comments
- Employee Hires and Terminations
- HR Coordination and Trainings
- Job Changes (FTE, salary changes, position evaluations)
- Job Postings
- MyTime
Areas of Responsibility
Department of Communicative Disorders & Deaf Education (DPCDDE – COMDDE) financial control and oversight- Accounts Payable/Receivable
- Budget review
- Cash Handling
- Contract reviews
- Course fee/curriculog
- Department policy/procedures
- Differential tuition
- Financial oversight
- Grant & contract management
- Index reconciliation
- Journal vouchers
- Kauli proposal approver
- Labor redistributions
- PayPal revenue reconciliation
- P-card approvals
- Position evaluation/salary increases
- Salary planner
- Scholarship approvals
- TA/TR approvals
- URCO/GRCO funding approvals
Carrie Lundgren
Business Assistant III
Areas of Responsibility
Supporting the College and Dean’s Office with:- EPAF entry (multiple departments)
- Hiring (I-9, Onboarding, UHF, etc.)
- Job Postings
- Leave Management
- Travel Specialist (Dean's Office)
- P-Card Receipt Attaching (Dean's Office)
Areas of Responsibility
Department of Instructional Technology & Learning Sciences (DPINTC) financial control and oversight- Benefited job posting and hiring
- Budget review
- Contract reviews (non-sponsored programs)
- ESC coordination & review
- Index Management/Review/ Reconciliation
- Journal vouchers
- Labor redistributions
- New position requests
- P-card approvals
- Position evaluation/salary increases
- Salary planner
- Scholarship approvals
- TA/TR approvals
- URCO/GRCO funding approvals
Areas of Responsibility
Supporting Instructional Technology & Learning Sciences (DPINTC - ITLS), the School of Teacher Education & Leadership (DPELED - TEAL), and Special Education & Rehabilitation Counseling (DPSPED - SPERC) with:- Billing (SPERC)
- EPAF entry
- Hiring
- Inventory (TEAL)
- Job Postings
- Leave Management
- Offboarding/Onboarding
- Payroll
- Processing payments through EZ-Buy (ITLS)
- Reconciliation (ITLS)
- Travel Specialist (ITLS)
Areas of Responsibility
Department of Nursing (DPNURS) and the Department of Kinesiology and Health Science (DPHPER) financial control and oversight- Benefited job posting and hiring
- Budget review
- Contract reviews
- Course fee/curriculog
- Differential tuition
- Financial oversight
- Grant & contract management
- Index reconciliation
- Journal vouchers
- Kauli proposal approver
- Labor redistributions
- New position requests
- P-card approvals
- Position evaluation/salary increases
- Salary planner
- Scholarship approvals
- TA/TR approvals
- URCO/GRCO funding approvals
Areas of Responsibility
Supporting the Institute for Disability Research, Policy, & Practice (DPCPD) with:- Deposits and Donations
- IDRPP Director Reports
- On-Campus Expenditures (OCEs)
- Payments for Participants/Non-Participants – URLEND
- Petty Cash
- Purchase Orders (POs) – Business Services Staff
- Reconciling (motorpool, maintenance, and fuel)
- Reimbursements
- Travel
Areas of Responsibility
Supporting the Department of Human Development and Family Studies (DPFCHD) with:- AggieTime
- Benefited/Non-Benefited Hiring Paperwork
- Computer Rotation/Replacements
- Event Coordination
- EZ Buy Carts & P-Card Review/Approvals for Care About Childcare
- Facility Requests
- ICIMS/Handshake Job Postings
- Leave Manager
- MyTime
- New Position Requests
- Non-Capital Inventory
- Scholarships
- Software Purchases
- Surplus
- Travel Specialist
Areas of Responsibility
School of Teacher Education and Leadership (DPELED - TEAL) financial control and oversight- Academic Budget/Financial Oversight
- Course Fee and Differential Tuition Management
- Equipment Inventory Oversight
- Facilities Oversight
- Graduate Student Hiring/Tuition Payment Process
- Grant & Contract Management/Review/ Reconciliation
- Index Management/Review/ Reconciliation
- Scholarship Review/Approvals
- Non-Qualified Scholarship Payment Processing
- PayPal/Clover Revenue Reconciliation
- P-card Review/Approvals
- Policy/Procedure
- Position Evaluations/Salary Increases
- Research Award Funding Approvals
- Salary Planner
- TA/TR Review/Approvals
- Transmittals
Areas of Responsibility
Supporting the Sorenson Center for Clinical Excellence (DPSLFC) with:- Accounts Receivable
- Cash Handling/Deposit
- Client & Insurance Refunds
- Collections
- Marriage & Family Billing
- Provider Credentialing
Areas of Responsibility
Institute for Disability Research, Policy, & Practice (DPCPD) financial control and oversight- BBS Database Management
- Budget Review/ Salary Planner
- Cash handling oversight
- Contract Review
- ESC Coordination and Review
- Grant & Contract Management and Reporting
- Index Management and Reporting
- Kuali Proposal Approver
Areas of Responsibility
Supporting the Psychology Department (DPPSYC) with:- Hiring
- Inventory
- Purchasing
- Travel
Areas of Responsibility
Department of Special Education & Rehabilitation Counseling (DPSPED) financial control and oversight- Level 200 Transaction Approval
- Overhead Reconciliation
- Grant & Contract Management/Review/ Reconciliation
- Index Management/Review/ Reconciliation
- Budget Review
- Kuali Proposal Approver
Areas of Responsibility
Supporting the Institute for Disability Research, Policy, & Practice (DPCPD) with leadership and supervision support for the Center for Technical Assistance for Excellence in Special Education (TAESE) accounting systems:- Financial Oversight - TAESE
- EZ Buy transaction approval
- Index Management/Review/ Reconciliation
- Invoices
- Oversees travel process
- Pcard purchases
- Purchase Orders
Areas of Responsibility
Supporting the Sorenson Center for Clinical Excellence (DPSLFC) with:- Accounts Receivable
- Audiology & Speech Billing
- Cash Handling/Deposit
- Integrated Assessment Billing
- Nutrition Billing
- Third-Party Payer Payment Processing
Areas of Responsibility
Supporting Edith Bowen Laboratory School (DPEBWN) and Sorenson Center for Clinical Excellence (DPSLFC) with:- After School Club Payments (DPEBWN)
- Billing Office Support (DPSLFC)
- Deposits (DPEBWN & DPSLFC)
- Equipment Inventory (DPEBWN)
- Journal Vouchers (DPEBWN)
- Pcard receipt attaching (DPEBWN & DPSLFC)
- Purchasing (DPSLFC)
- Travel Specialist (DPEBWN, DPSLFC & DPFCHD)
- HR – duties
- AggieTime (DPSLFC)
- EPAF entry (DPEBWN & DPSLFC)
- Hiring all job position postings (DPEBWN & DPSLFC)
- I-9s (DPEBWN & DPSLFC)
- MyTime (DPSLFC)
- Onboarding (DPEBWN)
Areas of Responsibility
Supporting the Stars! Gear Up program with:- P-card Receipt Attaching
- Grant & Contract Management/Review/ Reconciliation
- Index Management/Review/ Reconciliation
- Purchasing (EZ Buy), Amazon