Brand Standards: Editorial
University Glossary of Terms
The following list includes easily confused words as well as the preferred spelling and capitalization for words that are commonly used in Utah State University writing.
For words not included here, consult Webster’s New World College Dictionary. Typically, the preferred United States (as opposed to British Commonwealth) spelling is listed first when there is more than one correct spelling.
adviser/advisor
Both are acceptable. Adviser is AP Style and preferred in news releases, Utah State Today stories and other news-style media.
advance, advanced
When used as adjectives, advance means “ahead of time,” and advanced means “beyond others.” Thus, it would be advance tuition deposit, but advanced standing.
Aggie
Preferred plural is Aggies. Plural possessive is Aggies’. Capitalized because it’s the proper name of USU’s sports teams.
alum, alumnus, alumna, alumni, alumnae
Both alum and alumnus are acceptable as nongendered singular terms for a person who has attended a school. Both alums and alumni are acceptable as nongendered plural forms. Alumna refers to a woman who has attended school. If this term may be appropriate, inquire about an individual's preference and use it. Alumnae refers to a group of exclusively women and should be used with caution because it may imply exclusion of nonbinary individuals.
and, but
And or but may begin a sentence. This approach can be useful in providing a transition between closely related sentences, but it should not be overdone.
antiviral/antivirus
No hyphen in either term.
bachelor of " " degree/bachelor’s
Capitalize the names of degrees unless they are referred to generically, as in the second example.
building
Uppercase when included in the formal name of the building, lowercase otherwise. Note: Be sure to check for the correct spelling.
catalog
Not catalogue.
The Church of Jesus Christ of Latter-day Saints
The terms the church, church members, members of the faith are preferred on second and later reference. Latter-day Saints is acceptable in all references. Avoid usage of Mormon or Mormons when referring to members of the mainstream church headquartered in Salt Lake City. Mormon is acceptable in proper names, for historical references, for referencing the larger Mormonism movement of which Latter-day Saints are only one branch, and when an individual or group specifically prefers to be identified as such.
climate change
The terms global warming and climate change are often used interchangeably. Climate change is the more accurate scientific term to describe the various effects of increasing levels of greenhouse gases on the world because it includes extreme weather, storm, and changes in rainfall patterns, ocean acidification, and sea level. Global warming — the increase of average temperature around the world — is one aspect of climate change.
contractions
Although contractions may be discouraged in formal academic writing, they are acceptable in editorial-style and informal marketing writing: op-eds, columns, press releases and other news-style articles, social media, email marketing, and websites. For university magazines and other publications, consult the respective editors for more specific guidance.
course titles
Capitalize all official course titles. No italics or quotation marks.
When listing the course number with the departmental abbreviation, put a space between the abbreviation, course number, and course name.
coursework
One word. Not course work.
database
One word.
dean
Capitalize when used as a formal title before a name. Lowercase in other uses.
dean’s list
Lowercase in all instances.
departments, offices
Capitalize the full, formal name of the university’s administrative divisions, offices, and departments.
A shortened version may be used on second reference. You may lowercase on second reference.
Note: Capitalize “office” only when it precedes the formal name.
degrees
Capitalize the names of degrees unless they are referred to generically, as in the second example.
doctorate/Ph.D.
Capitalize the names of degrees unless they are referred to generically, as in the second example. Ph.D. should only be used in lists, not in main body copy. The preferred form is to say a person holds a doctorate and name the individual's area of specialty.
Dr.
Use of Dr. is acceptable. However, when writing news releases, use AP style, where the title Dr. is used only for medical doctors, not someone with a doctorate. AP's definition of medical doctorate includes:- Doctor of Dental Surgery
- Doctor of Medicine
- Doctor of Optometry
- Doctor of Osteopathic Medicine
- Doctor of Pediatric Medicine
- Doctor of Veterinary Medicine
Eagle
Use in reference to Utah State University Eastern’s athletic teams. Plural is Eagles.
Not e-mail. Don’t capitalize unless it starts a sentence or is before the email address in a vertical list.
emeritus, emerita, emeriti
Honorary title for retired professor. The term Professor Emeritus is capitalized when used together. Emeritus may be used for a professor of any gender. Emeriti is plural for a professor of any gender. Use emerita with caution, because it refers to a woman professor and is not inclusive. If using this term may be appropriate, inquire about and use the individual’s preference.
first-year student
Preferred term for freshman/freshmen, because it is gender neutral and more inclusive.
former
Lowercase when part of a title, but retain capitalization for the title itself when used immediately before a name. See also emeritus, emerita, emeriti.
freshman/freshmen
Instead use first-year student because it is gender-neutral and more inclusive.
gray
NOT grey. But: greyhound dog or Greyhound bus.
GPA, grade-point average
Either is acceptable. GPAs normally have two numbers after the decimal.
international students
NOT foreign students.
land-grant
Two words. Hyphenate. Don’t capitalize unless referring to a formal name.
majors/minors
Capitalize the full, formal name of a major or minor. You may lowercase on second reference.
master of " "degree/master’s
Capitalize the names of degrees unless they're referred to generically, as in the second example.
Maverik Stadium
USU’s Maverik Stadium follows the gas station spelling not the word's conventional spelling (not Maveri“ck”).
more than/over
Acceptable in all uses to indicate greater numerical value.
No.1, No. 2
Use to indicate rank or position, especially in sports writing.
non
Words with the prefix “non” are generally not hyphenated unless the prefix is directly before a proper noun (i.e. non-English speaking). The dictionary contains a long list of words with the “non” prefix and their appropriate spellings.
off campus, on campus
Hyphenate when using as an adjective, not as an adverb.
online
One word, no hyphen.
pre & post
These prefixes generally don’t take hyphens unless they come directly before proper nouns (i.e. pre-Columbian). The dictionary contains a list of words with appropriate spelling.
professor
Capitalize before a proper name, use lowercase elsewhere. A named professorship is always capitalized.
programs
Capitalize the full, formal name of a program. You may use shortened forms of the official name on second reference.
range of time, day, or date
The preferred form in body copy is to spell out “to” or “through” when referring to a range of time. For a range of dates and in tabular material, use a hyphen.
re-
In general, use a hyphen in compounds beginning with “re” only if the word following the prefix begins with an “e,” or if confusion would result: re-elect, re-establish, redo, rewrite, recover/re-cover.
state names
Spell out the names of states in the body of a story, whether standing alone or in conjunction with the name of a city or town. There is no abbreviation for Utah. Refer to the AP Stylebook for the appropriate abbreviations of states.
Statewide Campuses
Use the full name of Utah State University paired with the campus/center name on first reference. Shortening to USU (campus/center name) is acceptable from second reference and onward. Do not use hyphens in any reference, including in Utah State University Eastern.
student-athlete
Always hyphenate, whether used as a noun or adjective.
theater
Use this spelling except when it is spelled theatre in a proper name (e.g., USU Department of Theatre Arts, USU Eastern's Peterson Black Box Theatre).
United States
Spell out United States in stand-alone references in text body. Abbreviation to U.S. is only acceptable on second reference and when used in conjunction with another entity as in U.S. Department of Agriculture.
university
Only capitalized when in formal name of the university. Likewise with “department” and other office names.
URLs
Do not include http:// or www before a URL in printed copy when it is clear that it’s a web address. For online communications, make sure the link will work. Sometimes www is still necessary before web addresses. When listing web addresses, try to get the URL to fit on a single line. Don’t allow the URL to break itself by adding a hyphen because that could change the address.
For printed materials, use appropriate punctuation after a URL. For online communications, if the link finishes a sentence, place a period after it unless that disrupts the link function.
Utah
Do not abbreviate unless used in a postal address. Do not capitalize “state” when used with any state.
Utahn
Not Utahan
website
One word, lowercase
-wide
University-wide is hyphenated. Most words with wide as a suffix are closed, though, unless they are long and cumbersome. If in doubt, check the dictionary.
work-study
Hyphenate; capitalize only when using the formal designation.
yearlong
One word.