USU Venue Operations Cleaning Agreement
This form may only be submitted by groups which have completed the Contact Request Form and been authorized for cleanups. This agreement verifies that you have read and agree to all Cleanup Group requirements and policies.
In accordance with Utah State University Venue Operations Procedures, the undersigned group and its members indicate that they are aware of and willingly enter into the following conditions:
Be Present & Punctual
Be present and punctual, including the group leader listed on the Contract Request. Group leaders who are unable to attend the cleanup event must notify Venue Operations 48 hours prior to the event, and designate a substitute. Reminder emails will be sent to group leaders within one week preceeding the cleanup event. Should your group need to cancel their cleanup, you must notify Venue Operations. Cancellation notification must be submitted to Venue Operations, at the latest, within 48 hours of receipt of the reminder email, during normal busines hours, Monday-Friday.
Provide at least the minimum number of eligible participants
- Football seat wipedown: 35+ participants
- Football bowl cleaning: 60+ participants
- Men's basketball: 35+ participants
- Women's basketball: 25+ participants
- Volleyball: 20+ participants
- Gymnastics: 25+ participants
- Special events: Variable
- All children under 14 MUST be accompanied by an adult, and will not be included in the group headcount
Perform the Required Work
Perform the work required for the assigned cleanup event.
Follow Instructions
Listen to and follow all verbal and/or written instructions given by Venue Operations Staff before and during the cleanup event.
Provide Documentation
Provide all proper documentation mandated by the University, including this form, the Cleanup Group Contact Form, the event invoice, and a valid W-9 tax form if you are a non-university group, or a valid INdex Number if you are a university group.
Evaluation & Compensation
To be evaluated, as a group, and compensated according to Venue Operations' established internal metrics.
Clean Up Procedures, Evaluation, and Compensation will generally adhere to the following outline, with exceptions and changes at the discretion of Venue Operations Staff:
- At call time the group will gather in the designated location to receive instructions and assignments from Venue Operations staff.
- The group leader will be expected to present tax documentation, and review and sign the event invoice.
- In cleaning the venue: some group members will clean seats by assigned rows; some group members will gather trash from public areas; some group members will gather trash and sweep in restrooms.
- All cleaning assignments are given by Venue Operations staff, not by group members or leaders.
- Other, additional tasks may be assigned by Venue Operations Staff.
- Did the group meet all requirements: on time, headcount filled, group leader present, documentation filled out properly?
- Did group members conduct themselves professionally: used appropriate language and behavior, stayed off the playing surface, followed directions, did not leave early, worked at an eager pace without needing reminders or prompting from Venue Operations Staff?
- Did the group deliver good quality work: all assigned areas clean, no trash or debris left behind, completed within a reasonable time-frame?
- A full, detailed evaluation is completed by Venue Operations staff as part of the event invoice.
- Flate Rate Events: Volleyball ($200), Football Seat Wipedown ($500), Women's Basketball ($250), Gymnastics ($300).
- Variable Rate Events: Football ($600-$2,000), Men's Basketball ($550-$1,000)
- Compensation for variable rate events is calculated based upon crowd size, usage level of the venue, and the group evaluation.
- Payment is sent by check to the address listed on the Contact Request form or W-9 tax form.
- Venue Operation reserves the right to reduce the compensatory amount a group may have otherwise received at our own discretion.
Violations of any of the above conditions may result in: reduced payment, dismissal from an event in progress or future assigned events, and/or limited opportunities for future cleanup events. These terms and conditions are non-negotiable. Submission of this form indicates that you and your entire group are aware of, understand, and accept these terms.